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Installation Company ERP / CRM

Feature Focus: Diary

The diary of a super-efficient, productive installation business…

Being an organisational superstar is easy with the Business Pilot diary. Integrated with all the other BP features that have appointment bookings, the diary is designed to not only keep you on track, but also give visibility of where everyone is at any one time, making it easier to book new appointments and meetings.

Easy booking & rearranging

Appointments for salespeople and surveyors are easily booked through the Leads or Contract areas.

Simply select their name from the drop-down menu in the Sales person or Surveyor field and choose the book now option to open up the Diary in the window.

This way the appointment will be pre-populated with the information, for speed, but you can make any adjustments you want to.

The diary also links with the Service Call area so any follow-up or remedial visits can be easily booked. This can also be done via the Service tab within any Contract.

Appointments can also be booked directly through the main Diary area and there’s a drag and drop function for rearranging them as required.

Diary > data

Once appointments are in the system, that information is pulled through to a number of areas within the system.

Users will see their appointments for the day on their own dashboard. The Sales Management Dashboard (which Sales Managers and Directors LOVE, by the way!) shows the whole team’s sales appointments for the day.

Accurate audit trail

The Appointments tab within any Lead or Contract keeps a record of all diary appointments associated with that job. Installation bookings are recorded under the Fitting tab, which pulls in data from the Interactive Schedule Board.

Whenever an appointment is booked, changed or cancelled, a system note will be automatically created within the Lead or Contract too, so there’s a clear trail of what’s happened and when.

Powerful

Even Down to the Smallest Feature

Purchase Control

See when goods are due in and what margin they achieve, setting tolerances between PO’s and Invoices to manage costs

Sales Process Management

Sales teams can store and review key documents such as quotes, images, even voice memos alongside sales information throughout the process

Service History

Manage all of your service calls and see how they affect the ultimate margin on any given contract, adding images and notes the same as in leads and contracts

Web to Lead Integration

Link your website directly to your CRM so that enquiries are never lost, then manage all your leads in one place with key tools like lead temperature scoring

Management Dashboards & Exports

Whilst Business Pilot is collecting all of this information about your leads and customers, the management reporting side will allow you unparalleled visibility of your business

Installers Connected

Your installers get their own App, which receives jobs automatically when you assign them on the schedule board. Their notes and photos are uploaded through the app to the right contract

Document Templates

Create as many ‘standard’ letters as you need with the document builder. Store your templates to use at any point for any lead/contract

Deliveries Due

Give your warehouse team access to what is due in by running a simple report, powered by the purchase orders of each contract

Interactive Scheduling

See the impact of moving jobs around on the interactive schedule board, linked to contracts and even each installers Site App

Financials Connected

Create purchase orders and invoices, mark off payments and have all of this connected to your accounts package

Quick Convert to Contract

Quickly convert a lead to a sale allowing different members of your team to ‘set up’ a contract

Contract Management

Every detail of every contract is stored whether live or completed, including documents, images, payments, guarantees, etc.

BP Mail

Emails integrated in the CRM system, so you have a complete record of customer contact in one place – plus create email templates with placeholders, attach images and documents

Certification Scheme Links

Register jobs with your self-certification scheme with just one click – Business Pilot has links to both FENSA and CERTASS, so you can register jobs quickly and accurately

Connects to your Other Tools

Seamless connections with the other software you use, from accounting to design and quote software including Xero, Tommy Trinder, Windowlink & more

Stock Management

Easily manage your stock holding – from tubes of silicone to spare handles and everything in between

Status Progression

Map out, then manage the progress of your leads and contracts to ensure every step of your process is followed consistently giving the perfect customer experience

Tasks

Assign tasks and actions for Business Pilot users in your company and even @ tag them to alert them to important information in your own internal chat system

Try Business Pilot for Free

As part of our free trial, we will send a whole series of how to videos to help you get to grips with the Business Pilot Installation company CRM system. Because the system is much more than a regular CRM, we are even on hand to talk you through how other installation companies are using Business Pilot as a business improvement system. If you would prefer to book a call with an existing user before the trial, call us on 0333 050 7506 or use the live chat facility.

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