All of those lovely facts and figures in your Management Information Dashboard are fed by the way Business Pilot beautifully connects all of your financial data. As well as having links to the most popular finance packages used in the industry, you can create invoices and mark off payments in Business Pilot.
Within each Contract area, there is a dedicated invoices tab, where you can see all of the sales invoices related to that job. From here you can manually create invoices for the job. If you’re raising something like an invoice for the initial deposit, there’s a function to automatically calculate a percentage of the total job value. You can include a raise date and due date, and when you receive a payment, you can mark an invoice as paid, with the payment method details for future reference. Once created, invoices can then be sent to customers directly via BPmail.
Meanwhile in the Purchase Orders section, there is a dedicated tab to keep a record of the purchase invoices you have received from your suppliers, which correspond to that Contract.
Within the Job Costs tab, you can record any additional costs relating to the job, such as subcontractors, sales commissions, fitting costs and plant/tool hire.
If you have any stock items, such as silicone or trims that might be used, these can be assigned to the job and accounted for in the Stock section, if required.
There are some great little features to help you keep on top of your finance too.
The system will flag if the value on an order confirmation is higher than the value of the Purchase Order. And again later on, if a supplier invoice total is greater than the value of the related Purchase Order, it will flag in the Invoice Queries section for authorisation.
It’s easy to keep a close on finances through the Reports section – which is probably one of the most useful features for MDs, Sales Directors, and finance teams. With one click of a button you can run Sales Invoice Reports, Banking Reports, Aged Debtors Reports, Overdue invoice Reports…you get the picture.
It’s been designed to give you a top-level overview day-to-day and the opportunity to dig deeper whenever you need to, giving you peace of mind and keeping your accountant happy!
By now, we’re sure you know how much we dislike double data entry and that extends to the numbers too! We’ve developed links with the leading financial software packages so you can easily get your financial data into your accounts package.
If you use Xero, we have a direct link to the system. For Sage and QuickBooks users, there’s an easy export option that can then be uploaded directly into the accounts package, without any sorting, shuffling or formatting needed.
This means that if all of the features and exports in our system are utilised, Business Pilot becomes the single point of data input for your entire business.